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Stanway Villa Football Club Policies

Stanway Villa Football Club promote the following policies:

Football Development Plan for an FA Charter Standard Development Club
CS developmentclub plan-Stanway Villa FC May 2016_Page_01
Click on text below to open our Development Plan

CS Development Club Plan – Stanway Villa FC – July 2017

Code of Conduct

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STANWAY VILLA FC – CODE OF CONDUCT

General

  1. Our aim at Stanway Villa FC is to provide association football for all children and arrange such social and recreational events as may be deemed desirable.
  2. We will play football within the laws of the game and any competition rules. We will know and abide by any rules, respecting these rules and the spirit of the game. We will accept success and failure, victory and defeat equally.

Players

  1. Players should make every effort to attend training sessions. Failure to do so could affect team selections.
  2. On training days, all players must report to the training venue no later than 5 minutes before the start of the session.
  3. Player’s football boots and trainers should be clean for every match.
  4. Shin pads must be worn at all times during both training and matches.
  5. On match days, all players must present themselves in smart, appropriate kit and arrive at the venue at the time given by the manager.
  6. If you are unavailable for selection, due to other commitments that coincide with any match arranged, you must advise your manager with as much advanced notice as possible.
  7. Players will show due respect towards match officials and accept their decisions without protest.
  8. Swearing, spitting and/or insulting behaviour directed at own players, opponents, team officials, match officials and supporters, whilst at training or matches will be actively discouraged by Stanway Villa Football Club and will not be tolerated. Any contravention may result in an individual fine, a team fine and/or possible individual or club suspension.
  9. To avoid the possibility of personal injury and/or loss of property, jewellery must not be worn at training or matches.
  10. To avoid the possible dangers of choking, chewing gum or eating while training or during matches is not permitted.
  11. Players will resist any temptation to take banned substances or use banned techniques.
  12. Every player will give maximum effort and strive for the best possible performance during a game, even if his/her team is in a position where the desired result has already been achieved. They will set a positive example for others and will avoid all forms of gamesmanship, and time wasting.

Parents/Carers

  1. Parents, family, friends and all supporters of the team are welcome at every match. They should conduct themselves and remind others, to behave in a sporting manner at all times, before, during and after each match. The Club could be fined for inappropriate behaviour.
  2. Players/parents shall be responsible for the team kit provided. Shirts, shorts, socks and tracksuits etc. must be looked after appropriately and washed carefully. Team kit items are only to be worn when the player is representing Stanway Villa FC. Any damage or loss not occasioned during a match will result in repair or replacement costs.
  3. If any player/parent or supporter involved with Stanway Villa FC experiences a problem with the referee, other players, officials or supporters from the opposition, they must at the first opportunity, advise the manager of the team or another Club Official. They should allow this club representative to deal with the situation and not get involved themselves.
  4. Injuries should always be reported to the manager. The manager, parent and player will discuss the injury and the player will only compete if the manager is satisfied that the player is fit enough to participate. The long-term welfare and well being of the player will always take priority.
  5. Any yellow or red cards received and/or any fines imposed on any player by the League or County FA will be the responsibility of the player/parent involved.
  6. In accordance with League Rules only the manager and/or coach is able to coach from the sidelines during a match. Positive support and encouragement from all supporters is always welcomed, but please refrain from coaching.

Wherever possible please help and support with any fundraising activities arranged for the benefit of your team or Stanway Villa FC.

Coaches/Managers

  1. Coaches/Managers must respect the rights’ dignity and worth of each and every person and treat each equally within the context of the sport
  2. Coaches/Managers must place the well being and safety of each player above all other considerations, including the development of performance.
  3. Coaches/Managers must adhere to all guidelines laid down within the Constitution and the Rules of The Football Association.
  4. Coaches/Managers must develop an appropriate working relationship with each player based on mutual trust and respect.
  5. Coaches/Managers must not exert undue influence to obtain personal benefit or reward.
  6. Coaches/Managers must encourage and guide players to accept responsibility for their own behaviour and performance.
  7. Coaches/Managers must ensure that the activities they direct or advocate is appropriate for the age, maturity, experience and ability of players.
  8. Coaches/Managers should, at the outset, clarify with the player (and, where appropriate, their parents) exactly what is expected of them and also what they are entitled to expect from their coach.
  9. Coaches/Managers must co-operate fully with other specialists (e.g. other coaches, officials, sports scientists, doctors, physiotherapists) in the best interests of the player.
  10. Coaches/Managers as an appointed representative of the club must always promote the positive aspects of the sport (e.g. fair play, FA Respect campaign) to players, parents, match officials and spectators alike. They must never condone violations of the Laws of the Game, violence of any kind or behaviour contrary to the spirit of the Laws of the Game or relevant rules and regulations or the use of prohibited substances or techniques.
  11. Coaches/Managers must consistently display high standards of behaviour and experience at all times during training, matches or tournaments and as an appointed representative of the club be a role model for players, parents and spectators.
  12. Coaches/Managers must not “approach” and/or “trial” new players from another team within the qualifying age group with a view to their permanent transfer without first consulting with the manager of the other team for whom the player currently plays, the player’s parent(s)/carer(s) and the club secretary. Failure to do so may result in disciplinary proceedings as decided by club officials.
  13. In cases where the player is proposing to join Stanway Villa FC from another club, the formal transfer procedure, as laid down by the Colchester and District Youth League, will be followed and initiated by the Club Secretary.
  14. Communications regarding transfers/potential transfers, to parents/club officials must only be forthcoming from Team Managers only

This Code of Conduct has been ratified by the

Stanway Villa Football Club Management Committee

First Issue: –   01 March 2004

1st Revision: – 20 March 2006

2nd Revision: -18 May 2015

Child Welfare Officers

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Stanway Villa FC – Child Welfare Officers

In keeping with today’s heightening of awareness and concern for the safety of Children who come in to our care as organizers of youth football, Stanway Villa are actively promoting ‘Best Practice’ for all our Coaching and Responsible Persons/volunteers.

Each Manager or Coach is encouraged to undertake a recognized Youth Football Coaching Course, an Emergency First Aid Course, attend a Child Protection Seminar Course and undergo a Police/CRB Check for clearance through the National Computer Criminal Records System.

The Child Welfare Officer for Stanway Villa FC is; Mr Phil Molloy. If anyone has any concerns over the treatment of any child associated with the Club, please speak to Phil in person, or by phone on 07748 771539, or e-mail to: philhotz@hotmail.com

Your second point of contact for Child Welfare concerns is; Mrs Ann Longman – Club Secretary and CWO. If anyone has any concerns with anything related to the running of the Club or over the treatment of any child associated with the Club, please speak to Ann in person, or by phone on 01206 547846, or e-mail to: ALONGMAN@sky.com

We should also remember to keep these matters in perspective with the knowledge that these occurrences are few and far between. But where our children are concerned, we should always air on the side of safety.

 
Safeguarding Children Policy

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STANWAY VILLA FC – SAFEGUARDING CHILDREN POLICY

This policy is a summary of the full Stanway Villa FC Safeguarding Policy. If you wish to view the full version, please contact the club Secretary or club Welfare Officer who will be happy to provide a copy.

 

Stanway Villa Football Club acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all members. A child or young person is anyone under the age of 18 engaged in any club football activity.

We subscribe to The Football Association’s (The FA) Safeguarding Children – Policy and Procedures and endorse and adopt the Policy Statement contained in that document.

The key principles of The FA Safeguarding Children Policy are that:

  • the child’s welfare is, and must always be, the paramount consideration.
  • all children and young people have a right to be protected from abuse regardless of their age, gender, disability, race, sexual orientation, faith or belief.
  • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.
  • working in partnership with other organisations, children and young people and their parents/carers is essential.

We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse.

Stanway Villa Football Club recognises that this is the responsibility of every adult involved in our club.

Stanway Villa Football Club has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying.

It is noted and accepted that The Football Association’s Safeguarding Children Regulations (see The FA Handbook) applies to everyone in football whether in a paid or voluntary capacity. This means whether you are a volunteer, match official, helper on club tours, football coach, club official or medical staff.

We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will:

  • specify what the role is and what tasks it involves.
  • request identification documents.
  • as a minimum meet and chat with the applicant(s) and where possible interview people before appointing them.
  • ask for and follow up with 2 references before appointing someone.
  • where eligible require an FA accepted Enhanced Criminal Record Check (CRC) with Barring List Check in line with current FA policy and regulations.

All current Club members working in eligible roles, with children and young people – such as managers and coaches are required to hold an in-date FA accepted Enhanced CRC with Barring List check as part of responsible recruitment practice1.

If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Stanway Villa Football Club guidance will be sought from The Football Association. It is noted and accepted that The FA will consider the relevance and significance of the information obtained via the CRC Process and that all suitability decisions will be made in accordance with legislation and in the best interests of children and young people.

It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.

First Issue: –   07 November 2008

1st Revision: – 05 October 2015

Anti-Bullying Policy

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STANWAY VILLA FC – ANTI-BULLYING POLICY

Statement of Intent

We are committed to providing a caring, friendly and safe environment for all of our members so they can participate in football in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all club members or parents should be able to tell and know that incidents will be dealt with promptly and effectively.

We are a TELLING club. This means that if anyone knows bullying is happening, they are expected to tell the Club Welfare Officer or any committee member. This club is committed to playing its part to teach players to treat each other with respect.

Why is it important for Stanway Villa FC to have a strong anti-bullying policy?

Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Individuals who are bullying need to learn different ways of behaving.

This club has a responsibility to respond promptly and effectively to issues of bullying.

Objectives of this Policy:

  • All club members, coaches, officials and parents should have an understanding of what bullying is.
  • All club members, officials and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
  • All players and parents should know what the club policy is on bullying, and what they should do if bullying arises.
  • As a club we take bullying seriously. Players and parents should be assured that they would be supported when bullying is reported.
  • Bullying will not be tolerated.

Bullying:

Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.

Bullying can be:

  • Emotional, being unfriendly, excluding (emotionally and physically) sending hurtful text messages, tormenting. (e.g. hiding football boots/shin guards, threatening gestures)
  • Physical pushing, kicking, hitting, punching or any use of violence.
  • Sexual unwanted physical contact or sexually abusive comments.
  • Discrimination racial taunts, graffiti, gestures, homophobic comments, jokes about disabled people, sexist comments.
  • Verbal name-calling, sarcasm, spreading rumours, teasing.

Cyberbullying:

This is when a person uses technology i.e. mobile phones or the internet (social networking sites, chat rooms, instant messenger, tweets), to deliberately upset someone. Bullies often feel anonymous and ‘distanced’ from the incident when it takes place online and ‘bystanders’ can easily become bullies themselves by forwarding the information on. There is a growing trend for bullying to occur online or via texts – bullies no longer rely on being physically near to the young person.

Stanway Villa FC commits to ensure our website, websites and/or social networking pages, are being used appropriately and any online bullying will be dealt with swiftly and appropriately in line with procedures detailed in this policy.

Signs and Indicators: 

A child may indicate by signs or behaviour that he or she is being bullied.

Adults should be aware of these possible signs and that they should investigate if a child:

  • says he or she is being bullied
  • is unwilling to go to club events, training sessions or matches
  • becomes withdrawn anxious, or lacking in confidence
  • feels ill before training sessions
  • comes home with clothes torn or training equipment damaged
  • has possessions go “missing”
  • asks for money or starts stealing money (to pay the bully)
  • has unexplained cuts or bruises
  • is frightened to say what’s wrong
  • gives improbable excuses for any of the above.

In more extreme cases:

  • starts stammering
  • cries themselves to sleep at night or has nightmares
  • becomes aggressive, disruptive or unreasonable
  • is bullying other children or siblings
  • stops eating
  • attempts or threatens suicide or runs away.

These signs and behaviours may indicate other problems, but bullying should be considered a possibility and should be investigated.

Bullying as a result of any form of discrimination:

Bullying because of discrimination occurs when bullying is motivated by a prejudice against certain people or groups of people. This may be because of their;

  • gender,
  • age,
  • race,
  • nationality,
  • ethnic origin,
  • religion or belief,
  • sexual orientation,
  • gender reassignment,
  • disability
  • ability.
  • Generally, these forms of bullying look like other sorts of bullying, but in particular it can include:

Verbal abuse:

  • derogatory remarks about girls or women, suggesting girls and women are inferior to boys and men.
  • black, Asian and ethnic minority people are not as capable as white people.
  • spreading rumours that someone is gay, suggesting that something or someone is inferior and so they are “gay”.
  • Ridiculing someone because of a disability or mental health related issue, or because they have a physical, mental or emotional developmental delay.
  • Referring to someone by the colour of their skin, rather than their name.
  • using nicknames that have racial connotations.
  • isolating someone because they come from another country or social background etc.

Physical abuse: including: – 

  • hitting,
  • punching,
  • kicking,
  • sexual assault,
  • threatening behaviour.

Cyberbullying: including –

  • using online spaces to spread rumours about someone or exclude them.
  • It can also include text messaging, including video and picture messaging.

Discrimination:

Discrimination is often driven by a lack of understanding which only serves to strengthen stereotypes and can potentially lead to actions that may cause women, ethnic minorities, disabled people, lesbian, gay, bisexual or transgender people, or people who follow specific religions or beliefs, to feel excluded, isolated or undervalued.

All Players, coaches, parents and members of Stanway Villa FC will ensure that club members know discriminatory language and behaviour will not be tolerated in this club.

If an incident occurs:

  • members should be informed that discriminatory language is offensive, and will not be tolerated.
  • If a member continues to make discriminatory remarks, explain in detail the effects that discrimination and bullying has on people.
  • If it is a young person making the remarks their parents should be informed just as in any breach of the clubs Code of Conduct and this Anti-Bullying policy.
  • If a member makes persistent remarks, they should be removed from the training session or matches. In line with managing challenging behaviour, the Club Welfare Officer or Club Officials shall talk to them in more detail about why their comments or actions are unacceptable.
  • If the problem persists, the member should be made to understand the sanctions that will apply if they continue to use discriminatory language or behaviour.
  • parents/carers will be invited to the club to discuss the attitudes of the youth member in line with the procedures detailed in this policy.

Procedures:

    1. Report bullying incidents to the Club Welfare Officer or a member of the clubs committee.
    2. In cases of serious bullying, the incidents will be referred to the County FA Welfare Officer for advice and possibly to The FA Case Management Team.
    3. Parents should be informed and will be asked to come in to a meeting to discuss the problem.
    4. If necessary and appropriate, the police will be consulted.
    5. The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly.
    6. An attempt will be made to help the bully (bullies) change their behaviour.
    7. If mediation fails and the bullying is seen to continue the club will initiate disciplinary action under the club constitution.

Recommended club action:

If the club decides it is appropriate for it to deal with the situation they should follow the procedure outlined below:

    1. Reconciliation by getting the parties together. It may be that a genuine apology solves the problem.
    2. If this fails/not appropriate a small panel (made up from Chairman, Club Welfare Officer, Secretary, committee members) should meet with the parent and child alleging bullying to get details of the allegation. Minutes should be taken for clarity, which should be agreed by all as a true account.
    3. The same 3 persons should meet with the alleged bully and parent/s and put the incident raised to them to answer and give their view of the allegation. Minutes should again be taken and agreed.
    4. If bullying has in their view taken place the individual should be warned and put on notice of further action i.e. temporary or permanent suspension if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at this time.
    5. In some cases the parent of the bully or bullied player can be asked to attend training sessions, if they are able to do so, and if appropriate. The club committee should monitor the situation for a given period to ensure the bullying is not being repeated.
    6. All coaches involved with both individuals should be made aware of the concerns and outcome of the process i.e. the warning. 

In the case of adults reported to be bullying anyone within the club under 18 years of age:

  1. The County Welfare Officer should always be informed and will advise on action to be taken where appropriate, this may include action by The FA Safeguarding Team.
  2. It is anticipated that in most cases where the allegation is made regarding a team manager, official or coach, The FA’s Safeguarding Children Education Programme may be recommended.
  3. More serious cases may be referred to the Police and/or Children’s Social Care.

References:

This policy is based on guidance provided to schools by KIDSCAPE. KIDSCAPE is a voluntary organisation committed to help prevent child bullying. KIDSCAPE can be contacted on 02077 303300 or you can access their website via www.kidscape.org.uk

You may also wish to access any of the following websites designed to give advice and guidance to parents and children who are faced with dealing with bullying: 

Guidance for parents/carers:    

  1. The Club Welfare Officer will raise awareness about bullying and why it matters, and if issues of bullying arise in the club, will consider meeting with members to discuss the issue openly and constructively.
  2. All club members and parents will sign to accept the constitution upon joining the club.
  3. The club has a written constitution, which includes what is acceptable and proper behaviour for all members of which the anti bullying policy is one part.

Prevention: 

Guidance for young people:

 

First Issue: –   05 October 2015

Club Equality Policy

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STANWAY VILLA FC – EQUALTY POLICY

Objective of this policy:

The aim of this policy is to ensure that everyone is treated fairly and with respect and that Stanway Villa Football Club is equally accessible to them all.

The Policy:

All Participants should abide and adhere to this Policy and to the requirements of the Equality Act 2010.

Stanway Villa FC is responsible for setting standards and values to apply throughout the club at every level and in all activities ensuring discrimination is not tolerated. Football belongs to and should be enjoyed by anyone who wants to participate in it. Our commitment is to confront and eliminate discrimination whether due to gender, sexual orientation, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities.

This policy is fully supported by the club officers who are responsible for the implementation of this policy and it is expected that every player and parent support this policy at all times.

Our commitment:

  • Stanway Villa FC will ensure it treats people fairly and with respect at all times
  • Stanway Villa FC will promote inclusion and confront discrimination at all times.
  • Discrimination, harassment, victimisation, bullying or abuse will not be tolerated. We aim to eliminate discrimination encouraging equal opportunities.
  • The club will not tolerate harassment, bullying, abuse or victimisation of a Participant, which for the purposes of this Policy and the actions and sanction applicable is regarded as discrimination, whether physical or verbal.
  • Stanway Villa FC will provide access and opportunities to all members of the community allowing everyone to take part in, and enjoy, its activities.
  • Stanway Villa FC will ensure discriminatory behaviour is dealt with via appropriate positive action and eliminated from the club.
  • Stanway Villa FC will take positive action where inequalities exist and to the development of a programme of ongoing training and awareness to raise awareness and understanding events whilst promoting the eradication of discrimination and equality in football.
  • Stanway Villa FC is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies and the requirements of the relevant equalities legislation – Race relations act 1976, Sex Discrimination Act 1975 (amended 2008) and the Disability Discrimination Act 1995 as well as any amendments to these acts and any new legislation.
  • Stanway Villa FC Club Welfare Officer is Phil Molloy – contact details are available on the club website.

Procedures and protocol:

Stanway Villa FC will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.We will conduct an immediate investigation of any allegation, when it is brought to our attention, of discrimination and where such is found to be the case, we will require that the practice stop and impose sanctions, as appropriate.

If an incident occurs:

  • Members should be informed that behaviour is unacceptable and will not be tolerated.
  • If a member continues with unacceptable behaviour the coach /manager will explain, in detail the effects that this behaviour has on others.
  • If it is a young person making the remarks, their parents will be informed just as in any breach of the clubs Code of Conduct and this Equality policy
  • If a member makes persistent remarks, they will be removed from the training session or matches. In line with managing challenging behaviour, the Club Welfare Officer or Club Officials shall talk to them in more detail about why their comments or actions are unacceptable
  • If the problem persists, the member should be made to understand the sanctions that will apply if they continue to use such language or behaviour.
  • Parents/carers will be invited to the club to discuss the attitudes of the youth member in line with the procedures detailed in this policy.

Procedures:

    1. Report Equality incidents to the Club Welfare Officer or a member of the Clubs Committee.
    2. In cases of serious breaches, the incidents will be referred to the County FA Welfare Officer for advice and possibly to The FA Case Management Team.
    3. Parents should be informed and will be asked to come in to a meeting to discuss the problem.
    4. If necessary and appropriate, the police will be consulted.
    5. The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly.
    6. An attempt will be made to help the individual(s) change their behaviour.
    7. If mediation fails and the conduct is seen to continue the club will initiate disciplinary action under the club constitution.

Recommended club action:

If the Club decides it is appropriate for it to deal with the situation they should follow the procedure outlined below:

    1. Reconciliation by getting the parties together. It may be that a genuine apology solves the problem.
    2. If this fails, or is not appropriate, a small panel (made up from Chairman, Club Welfare Officer, Secretary, committee members) should meet with the parent and child alleging bullying to get details of the allegation. Minutes should be taken for clarity, which should be agreed by all as a true account.
    3. The same 3 persons should meet with the alleged perpetrator and parent/s and put the incident raised to them to answer and give their view of the allegation. Minutes should again be taken and agreed.
    4. If unacceptable conduct has in their view taken place the individual should be warned and put on notice of further action i.e. temporary or permanent suspension if the bullying continues. Consideration should be given as to whether a reconciliation meeting between parties is appropriate at this time.
    5. In some cases the parent of the individual or victim of unacceptable behaviour can be asked to attend training sessions, if they are able to do so, and if appropriate. The Club Committee should monitor the situation for a given period to ensure the bullying is not being repeated.
    6. All coaches involved with both individuals should be made aware of the concerns and outcome of the process i.e. the warning.

In the case of adults reported to be bullying anyone within the club under 18 years of age:

    1. The County Welfare Officer should always be informed and will advise on action to be taken where appropriate; this may include action by The FA Safeguarding Team.
    2. It is anticipated that in most cases where the allegation is made regarding a team manager, official or coach, The FA’s Safeguarding Children Education Programme may be recommended.
    3. More serious cases may be referred to the Police and/or Children’s Social Care.

Prevention:

The club has a written constitution, and has adopted the FA Respect Code, which includes what is acceptable and proper behaviour for all members of which anti-bullying policy forms an important part.

All club members and parents will sign to accept the FA Respect Code upon joining the club.

The Club Welfare Officer will raise awareness about bullying and why it matters, and if issues of bullying arise in the club, will consider meeting with members to discuss the issue openly and constructively.

First Issue: –   07 March 2011

1st Revision: – 05 October 2015

First Aid - Emergency Action Plan

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STANWAY VILLA FC

FIRST AID & EMERGENCY ACTION PLAN

  1. Each team must have a qualified first aider. All Managers and coaches must ensure they have an up to date certificate or recognised qualification.
  2. Each team must have an up to date first aid kit that is kept fully stocked, the kit must be available at training sessions and matches.
  3. Each team manager must have a copy of every player’s medical form available at training sessions and matches.
  4. There must always be two adults present with a mobile phone at training sessions and matches.
  5. The pitch must always be inspected before training or a match commences, searching for any sharp objects/broken glass/rabbit holes or anything else that could cause injury.
  6. Goal posts must be checked before training sessions and matches. to ensure that they are fixed securely.
  7. Be familiar with your surroundings; know the full address where you are playing including the post code. Ensure access to the pitch is available for an ambulance, i.e. bollards/barriers are not padlocked. Know who to contact at the ground if an emergency arises. (THE BOLLARD KEY IS ON THE DRESSING ROOM SET OF KEYS at VILLA RD).
  8. Know where the nearest hospital is located, to the ground you are playing at.
  9. If you have to treat a player for an injury that requires hospital treatment then keep a note of the details, time, and what happened for future reference. You can download an Accident Report Form (attached) and keep it in your first aid kit. Return completed form to Club Secretary for retention.
  10. Limit your first aid treatment and /or advice to the knowledge and practise in which you are formally trained. Carry and use only medical items that you have been trained to use.
  11. Protect yourself, others and the casualty. The golden rule is “first do no harm “, do what is necessary to prevent deterioration of the players’ condition whilst awaiting the arrival of emergency services.

 

ACCIDENT/INJURY REPORT FORM

  1. Site where accident took place.  …………………………………………………………
  2. Name of person in charge.  ……………………………………………………………………..
  3. Name of injured person. …………………………………………………………………………
  4. Address of injured person. ……………………………………………………………………..
  5. Date and time of incident/accident. ……………………………………………………….
  6. Name of incident/accident. …………………………………………………………………….
  7. Give details of how accident took place. Describe what activity was taking place e.g. training programme, getting changed etc.…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
  8. Give full details taken including any first aid treatment and the name(s) of the first aider(s).……………………………………………………………………………………………………………………………………      ……………………………………………………………………………………………………………………………………
  9. Were any of the following contacted.
  10. Ambulance.                                         Yes/No
  11. Parent/Guardian.                               Yes/No
  12. Police.                                                   Yes/No
  13. What happened to the injured person following the accident?…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
  14. Names and addresses of witnesses. …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
  15. All of the above facts are a true to the best of my knowledge and belief. Name (print) ………………………………………………………………………………………….
  16. Please return to Club Secretary

Signed ……………………………………………  Date …………………………………………

 

First Issue: –   05 October 2015

First Aid - Accident / Injury Report Form to Print

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STANWAY VILLA FC

ACCIDENT/INJURY REPORT FORM

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Stanway Villa FC Accident Report Form

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Recruitment of Volunteers Policy and Process

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STANWAY VILLA FC

SAFER RECRUITMENT OF VOLUNTEERS POLICY

Responsibility:

The intentions of most people who work with children and young people in football are good.

Stanway Villa FC and the FA recognise their responsibilities to safeguard the welfare of all children and young people participating in football by providing a safe and enjoyable environment. Sound recruitment and selection procedures help to screen out those who are not suitable.

By adopting the points outlined in these guidelines, Stanway Villa FC is putting in place the best possible practice. When we recruit new volunteer members, all reasonable steps are taken to ensure unsuitable people are prevented from working with children and young people.

In addition, our volunteer selection processes will be consistent and fair at all times.

Planning:

The first stage of any recruitment process involves planning. Stanway Villa FC will draw up a role profile, which highlights the main areas of a voluntary role. We will decide upon the skills and experience that an individual would need to fulfil the requirements of the role. Our recruitment process will be developed in such a way that they treat every applicant in a fair and consistent manner.

Advertising:

In order to attract new volunteers it may be necessary to advertise outside the club itself, for example – utilising the club website, newsletter / e-zine, social media, (e.g. Twitter, club Facebook page, etc.) sports hall notice boards, local schools, may all be beneficial.

The advertisement will reflect the Clubs Safeguarding Children Policy and it will contain the skills and experience required and the duties to be undertaken. However, it will not discriminate in terms of age, race gender or disability.

Application Form:

We will use application forms to collect information on each applicant. The FA’s Volunteer Application Form has been adapted for Stanway Villa FC to use, as best practice. Each applicant’s information is collected in a consistent way.

At least two officials from the Club will work together to consider all the application forms to ensure that they are scrutinised fairly and equitably. We will always ask for identification documents to confirm the identity of the applicant – for example: a passport or driving license providing photo ID.

Meeting / Interview:

Stanway Villa FC will always meet with, or speak with, everyone who has applied for a position. or been offered a place to become a volunteer. before any decisions about taking them on is made. A minimum of two club officials will always be present. The meeting/interview will enable the club to explore further the information provided in the application form.

It is important for the Club to gain information about an applicant’s technical abilities, it is also important to explore the applicant’s attitudes and commitment to child welfare.

Club officials will also ask the applicant to bring along certificates, or other proof of any relevant qualifications, to the meeting or interview – for example, a coaching certificate or proof of attendance at any safeguarding children courses.

References:

Where the applicant is not known by the Club, or its Officers nor related to a Club Member, at least two references will be requested from individuals who are not related to the applicant.

The FA’s Volunteer Reference Form has been adapted for use by Stanway Villa FC. One reference should be associated with the applicant’s place of work and, if possible, one that demonstrates that the individual has been involved in sport, particularly children’s football, previously.

References will be followed up before the volunteer may begin to work at our club. If we decide to let you volunteer before taking up the role then you will never be left alone with children or young people at any time.

If the references raise any concerns, we will advise the Clubs Committee Members, Child Welfare Officer and seek advice and guidance from the FA Safeguarding Children Department.

Criminal Record Checks (CRCs):

CRC’s are another tool in the recruitment procedure. A Disclosure and Barring Service Enhanced Check, with or without Barred List, tells the Club about a person’s recorded offences.

It can indicate that a person is not a suitable person to work with children – for example: if they have a history of sexual offending. It may also tell the Club that further investigations are required – for example: if the person has a history of drug dealing or racist offending.

Volunteers and others in football should be assured that the Club will take into account the Rehabilitation of Offenders Act (ROA), 1974 and only consider offences which we are entitled to in relation to the ROA Exceptions Order, 1975. The Club will only share information with those who are involved in the recruitment decision. The Club will only be told whether or not a person is considered suitable to work with children.

Applications for CRCs should be dealt with by the Club Welfare Officer. If an applicant claims to have a DBS Enhanced check, we will seek advice from The FA CRB or check the Online Safeguarding Service via Member Services.

Further information can be found at:

http://www.thefa.com/football-rules-governance/safeguarding/

Recruitment Decisions:

It is important to consider all the information we receive via the application form, confirmation of identity, the outcome of the take-up of references and whether the person is accepted by The Club following their Criminal Records Check.

This information will be considered alongside the outcome of the meeting/interview to make an informed decision as to whether or not to accept the applicant into our Club.

Once in post:

It is important to note that, once a new volunteer is at our Club, follow up actions are taken to ensure continued best practice.

Stanway Villa FC will ensure that:

  • new volunteers are made aware of and sign up to the Club’s Safeguarding Children Policy and Procedures, best practice guidelines and Codes of Conduct.
  • attend The FA’s Safeguarding Children Workshop, or provide a copy of their certificate to confirm it has been updated and validity extended.
  • a statement of their roles and responsibilities is explained and provide the Club with confirmation that they agree to be a volunteer.
  • the volunteer understands that initially, a period of supervision, observation or mentoring could be introduced to support the new volunteer.

Summary:

Safeguarding Children is about putting in place the best possible practices and procedures.

This will protect not only the child but also the Club and the adults helping out with young people involved in football under 18 years of age.

If you require any further support or guidance relating to Safeguarding of Children, please contact Stanway Villa FC – Club Welfare Officer – Phil Molloy. Contact details are available on the club website.

You may download or print the below Application Form from the link on the Club Policies and Forms page on this website.

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Stanway Villa FC – Volunteer Application Form

Position applied for:

 

Part A: Personal Details:

Title: Mr / Mrs / Miss / Ms, Other

Surname:

First name:

Any other names you are/have been known by:

Date of Birth:

National Insurance Number:

Current address:

 

Postcode:

If you have lived at your current address for less than 5 years please provide any previous addresses on an additional sheet of paper.

Phone Day:

Evening:

Mobile:

Email:

Part B: Employment Details:

Current Job Title:

Name of Employer:

Work Address:

 

Postcode:

Telephone:

Nature of Duties:

 

Part C: Previous Volunteer Experience:

Name of Organisation(s):

Start Date:

Finish Date (If applicable):

Address:

 

Telephone:

Nature of Duties:

 

 

Reason for leaving this role:

 

If you have any other relevant voluntary experiences please use an additional sheet of paper.

Part D: Qualifications:

Academic / Vocational, e.g. GCSE/NVQ:

 

 

Sporting Qualifications:

 

 

Are you an FA Licensed Coach?                                         Yes / No

If yes please provide you Coach License number:

Have you attended The FA Safeguarding Workshop?      Yes / No

Part E: References:

Please provide the names and address of two people who know you well (but are not related) who have knowledge of your work with children who we can contact. You must have known these people for a minimum of 2 years.

Person 1 Name:

Address:

 

 

Telephone:

How is this person known to you?

 

Person 2 Name:

Address:

 

 

Telephone:

How is this person known to you?

 

Part F: Applicant Declaration:

I confirm the information that I have provided in support of my application is a complete and true record.

 

Print Name:

 

Signature:

 

Date:

 

First Issue: –   05 October 2015

Volunteer Application Form to Print

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STANWAY VILLA FC

VOLUNTEER APPLICATION FORM

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No Smoking Policy

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STANWAY VILLA FC – NO SMOKING POLICY

Purpose:

This policy has been developed to protect all, Players, Supporters, Managers, Coaches and Visitors from exposure to second-hand smoke.

Exposure to second-hand smoke, also known as passive smoking, increases the risk of lung cancer, heart disease and other illnesses.

The practice of, Players, Supporters, Managers, Coaches and Visitors, being exposed to second-hand smoke from the pitch side-lines or other, recreational places, internal or external, at Stanway Villa FC, is unacceptable and unreasonable under the Health and Well Being, Smoke-Free Regulations 2007 governing No-Smoking in Public Places.

It is also illegal to smoke in a car (or other vehicle) with anyone under 18 years of age. The law came into force on 1 October 2015, to protect children and young people from the dangers of secondhand smoke.

This law provides for private vehicles to be smoke-free when they are enclosed, there is more than one person in the vehicle and a person under the age of 18 is present in the vehicle. This applies to all adults carrying children in a vehicle to training, matches and other club events at Stanway Villa FC.

Ventilation or separating smokers and non-smokers within the same airspace does not completely stop potentially dangerous exposure.

This policy is also aimed at minimising/eliminating the Heath and Safety Risk to all Players, in that a Player may face the potential danger of accidentally running off the field of play during a Match onto an exposed burning cigarette end, it is considered unacceptable and unreasonable for Players to be exposed to the risk of cigarette burns.

Policy:

It is the policy of Stanway Villa Football Club, that ALL of our recreational places, internal or external and vehicles that players travel in are smoke-free and all Players, Supporters, Managers, Coaches and Visitors, have a right to enjoy in a smoke-free environment.

This policy was first adopted by the Management Committee and came into effect on 06 March 2008.

Smoking is actively discouraged throughout all, recreational places, internal or external, at Stanway Villa FC, Villa Road Ground, including the Dressing Rooms and the Village Hall.

This policy applies to all, Players, Supporters, Managers, Coaches and Visitors at Stanway Villa FC.

First Issue: –   06 March 2008

1st Revision: – 05 October 2015

Player Contact and Information Form

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STANWAY VILLA FC

PLAYER CONTACT AND INFORMATION FORM

 

Dear Parents or Carer,

To assist us in the efficient running of the football club, could you please complete the form below in as much detail as possible and return it back to your manager.

This form is to be completed by the legal carer and child at the start of each season.

It is recommended that this form is completed and signed by the legal carer and the player at the same time.

Legal carers are responsible for informing the Club of any changes as they occur.

All Stanway Villa FC managers & coaches are DBS cleared (formerly CRB) by The FA.

Stanway Villa FC also has a safeguarding policy in place, this is available on the website or directly from the Club Welfare Officer – Phil Molloy, details of his contacts are on www.stanwayvillafc.co.uk/

Thank you in advance

 

Paul Beales

Chairman – Stanway Villa FC


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Player Contact and Information Form

The information on this form is held in confidence by Stanway Villa FC, some details will be held on computer. If you wish to provide any additional information please do so overleaf.

Name of child (are preferred nicknames / abbreviations)

Date of birth

Age at start of season

School Year Group

 

Contact Details:

If the child is not living with parents please clarify the legal status of the child and his / her current carers. It is important that you fill in the rest of this form as fully as possible.

Failure to tell us things could mean that the safety and welfare of your child is compromised. The Club cannot be held responsible if information has not been shared

Name of first carer / parent

Home address / parent

Home phone number

Carers phone number

Email address

Name of second carer

Home address (second carer)

Home phone number

Carers phone number

Email address

 

Health Needs:

Does your child have any known health needs? (e.g. Diabetes, asthma, epilepsy, allergies).

If yes to the above question please outline in detail, including the frequency and dose of any medication required;

What does the Club need to do to help keep your child well (e.g. administer planned medication/call ambulance/give snacks?

(Please be very specific).

Do Club members need any medical training other than basic First Aid to care for your child?

If yes please specify.

In my absence and in the case of an emergency I consent to dental, medical or surgical treatment, including anaesthetic, as considered necessary by the medical services present or at Hospital.

Please circle;    Yes      /        No

Signed (Legal carer);

Print name;

Date;

 

Can your son/daughter be treated to with plasters and antiseptic wipes?

Please circle;    Yes      /        No

Does your child have any access needs? If yes please tell us what we need to do to help him/her.

 

Communication:

Does your child have any communication needs (e.g. non-English speaker/hearing impairment/sign language user/dyslexia)?

If yes please tell us what we need to do to enable him/her to communicate with us?

 

Religion and Culture:

Does your child participate in religion or spiritual practice?

Please tell about this.

What do we need to know to ensure your child’s preferences/needs are met e.g. are there any dietary guideline/dress codes we need to follow or support?

Are there any specific times of day or calendar dates where religious / cultural practice that may be relevant? (e.g. praying at a specific time, Ramadan fasting)

 

Images and Video:

At times the Club may wish to take photos or videos of the team or individuals in it.

We adhere to The FA Guidelines to ensure these are safe, respectful and used solely for the purposes for which they are intended, which is promotion and celebration of the activities of the Club and for training purposes.

Please indicate if this is acceptable to you by circling;

Please circle;    Yes      /        No

 

Travel:

Arrangements will be made to collect and return children to specific pick up points.

The Club’s responsibility stops and starts at these points. It is your responsibility to arrange safe travel to and from the pickup points.

If you are ever delayed in collecting your child, please make every effort to contact the Club Contact or the escorting helpers so we can discuss arrangements for your child.

Please indicate you accept and understand this criterion by circling;

Please circle;    Yes      /        No

 

Non-Football Activities:

There may be occasions when your child is involved in planned and structured non-football activities such as a trip to the cinema, bowling or participating in a fund raising event.

The Club will have collected appropriate information in preparation for the activity (e.g. about the journey, the children’s various needs and helper skills), identified any potential risks or dangers, minimised the risks and dangers by careful planning and precautions and made sure we know who is responsible for putting precautions into place (e.g. who will carry the First Aid kit).

This process is called a risk assessment.

 

Remote Supervision:

There may be occasions when your child is involved in planned and structured unsupervised non-football activities (e.g. shopping trips) whilst on tour.

Players will only be permitted to participate in these activities if it is considered appropriate to do so.

You will be informed prior to the event if any form of remote supervision will take place for such activities and the nature of these activities.

 

Water Based Activities:

There may be occasions when your child has the chance to be involved in planned and structured swimming activities.

On these occasions appropriate supervision, including qualified lifeguard cover will be provided.

I confirm that my son/daughter can swim 50 metres; Please circle;    Yes      /        No

I confirm that my son/daughter is confident in a pool; Please circle;    Yes      /        No

I confirm that my son/daughter is confident in the sea or in open inland water;

Please circle;    Yes      /        No

 

Consent of Legal Carer:

I give consent for my son/daughter to participate in Stanway Villa Football Club’s events and agree to the conditions outlined above.

I accept that it is my responsibility to inform the Club directly of any changes to the details recorded on this form.

I also accept that I will follow and embrace the respect code of conduct, club ethos and relevant policies and procedures at all times.

 

Signed (Legal carer);

 

Print name;

 

Date;

 

Player Consent:

If you are over 11 years of age, sign Section A

If you are under 11 years of age, sign Section B

 

Section A (over 11 years of age):

I agree to participate in Stanway Villa Football Club’s events as detailed above and agree to adhere to guidelines and or codes of conduct that may be issued in the interest of my own safety.

 

Signed (Player):

 

Please print name:

 

Date:

 

Section B (under 11 years of age):

I will take part in football and other activities run by Stanway Villa Football Club and will stick to the Club rules.

I will tell the coach or another person if I do not feel well or if I have any worries.

 

Signed (Player):

 

Please print name:

Date:

 

Management review and Acceptance;

I have reviewed this document and confirm it is complete.

 

Signed (Team manager):

 

Please print name:

 

Date:

First Issue: – 05 October 2015

Player Contact and Information Form to Print

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STANWAY VILLA FC

PLAYER CONTACT AND INFORMATION FORM

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SVFC - Finances Explained 2018

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STANWAY VILLA FC

SVFC – FINANCES EXPLAINED 2018

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SVFC – Finances Explained 2018

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