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Home Ground
Villa Road, Stanway.

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Stanway Villa Football Club Policies

Stanway Villa Football Club promote the following policies:

Football Development Plan for an FA Charter Standard Development Club
CS developmentclub plan-Stanway Villa FC May 2016_Page_01
Click on text below to open our Development Plan

CS Development Club Plan – Stanway Villa FC – July 2017

Code of Conduct

Please click on the link to view the Code of Conduct

Code of Conduct

Risk Assessments

Please click on the link to view the latest Risk Assessment

SVFC Risk Assessment 2022/2023

Child Welfare Officers



Stanway Villa FC – Child Welfare Officers

In keeping with today’s heightening of awareness and concern for the safety of Children who come in to our care as organizers of youth football, Stanway Villa are actively promoting ‘Best Practice’ for all our Coaching and Responsible Persons/volunteers.

Each Manager or Coach is encouraged to undertake a recognized Youth Football Coaching Course, an Emergency First Aid Course, attend a Child Protection Seminar Course and undergo a Police/CRB Check for clearance through the National Computer Criminal Records System.

The Child Welfare Officer for Stanway Villa FC is; Mr Phil Molloy. If anyone has any concerns over the treatment of any child associated with the Club, please speak to Phil in person, or by phone on 07748 771539, or e-mail to: philhotz@hotmail.com

Your second point of contact for Child Welfare concerns is; Mrs Ann Longman – Club Secretary and CWO. If anyone has any concerns with anything related to the running of the Club or over the treatment of any child associated with the Club, please speak to Ann in person, or by phone on 01206 547846, or e-mail to: ALONGMAN@sky.com

We should also remember to keep these matters in perspective with the knowledge that these occurrences are few and far between. But where our children are concerned, we should always air on the side of safety.

Safeguarding Children Policy

Please click on the link to view the Safeguarding Children Policy

Safeguarding Children Policy

Anti-Bullying Policy

Please click on the link to view the Anti Bullying Policy

Anti Bullying Policy

Club Equality Policy
First Aid - Emergency Action Plan






  1. Each team must have a qualified first aider. All Managers and coaches must ensure they have an up-to-date certificate or recognised qualification.
  2. Each team must have an up to date first aid kit that is kept fully stocked. The kit must be available at training sessions and matches.
  3. Each team manager must have a copy of every player’s medical form available at training sessions and matches.
  4. There must always be two adults present with a mobile phone at training sessions and matches.
  5. The pitch must always be inspected before training or a match commences, searching for any sharp objects/broken glass/rabbit holes or anything else that could cause injury.
  6. Goal posts must be checked before training sessions and matches. to ensure that they are fixed securely.
  7. Be aware of where the nearest defibrillator is located (Villa Rd – front of village hall & in kitchen. Clairmont – in plastic box in groundsman’s container. Shrub End – in office. Philip Morant – at entrance by gates).
  8. Be familiar with your surroundings; know the full address where you are playing including the post code. Ensure access to the pitch is available for an ambulance, i.e., bollards/barriers are not padlocked. Know who to contact at the ground if an emergency arises. (Villa Rd – the bollard key is on the dressing room set of keys).
  9. Know where the nearest hospital is located, to the ground you are playing at.
  10. If you have to treat a player for an injury that requires hospital treatment then keep a note of the details, time, and what happened for future reference. You can download an Accident Report Form and keep it in your first aid kit. Return completed form to Club Secretary for retention.
  11. Limit your first aid treatment and /or advice to the knowledge and practise in which you are formally trained. Carry and use only medical items that you have been trained to use.
  12. Protect yourself, others and the casualty. The golden rule is “first do no harm “, do what is necessary to prevent deterioration of the players’ condition whilst awaiting the arrival of emergency services.

First Issue: – 5 October 2015

Revised: – 15 January 2023

First Aid - Accident / Injury Report Form to Print

Please click on the link to view the Accident Report Form

Accident Report Form

Recruitment of Volunteers Policy and Process







The intentions of most people who work with children and young people in football are good.

Stanway Villa FC and the FA recognise their responsibilities to safeguard the welfare of all children and young people participating in football by providing a safe and enjoyable environment. Sound recruitment and selection procedures help to screen out those who are not suitable.

By adopting the points outlined in these guidelines, Stanway Villa FC is putting in place the best possible practice. When we recruit new volunteer members, all reasonable steps are taken to ensure unsuitable people are prevented from working with children and young people.

In addition, our volunteer selection processes will be consistent and fair at all times.


The first stage of any recruitment process involves planning. Stanway Villa FC will draw up a role profile, which highlights the main areas of a voluntary role. We will decide upon the skills and experience that an individual would need to fulfil the requirements of the role.

Our recruitment process will be developed in such a way that they treat every applicant in a fair and consistent manner.


In order to attract new volunteers it may be necessary to advertise outside the club itself, for example – utilising the club website, newsletter / e-zine, social media, (e.g. Twitter, club Facebook page, etc.) sports hall notice boards, local schools, may all be beneficial.

The advertisement will reflect the Clubs Safeguarding Children Policy and it will contain the skills and experience required and the duties to be undertaken. However, it will not discriminate in terms of age, race gender or disability.

Application Form:

We will use application forms to collect information on each applicant. The FA’s Volunteer Application Form has been adapted for Stanway Villa FC to use, as best practice. Each applicant’s information is collected in a consistent way.

At least two officials from the Club will work together to consider all the application forms to ensure that they are scrutinised fairly and equitably. We will always ask for identification documents to confirm the identity of the applicant – for example: a passport or driving license providing photo ID.

Meeting / Interview:

Stanway Villa FC will always meet with, or speak with, everyone who has applied for a position. or been offered a place to become a volunteer. before any decisions about taking them on is made. A minimum of two club officials will always be present. The meeting/interview will enable the club to explore further the information provided in the application form.

It is important for the Club to gain information about an applicant’s technical abilities, it is also important to explore the applicant’s attitudes and commitment to child welfare.

Club officials will also ask the applicant to bring along certificates, or other proof of any relevant qualifications, to the meeting or interview – for example, a coaching certificate or proof of attendance at any safeguarding children courses.


Where the applicant is not known by the Club, or its Officers nor related to a Club Member, at least two references will be requested from individuals who are not related to the applicant.

The FA’s Volunteer Reference Form has been adapted for use by Stanway Villa FC. One reference should be associated with the applicant’s place of work and, if possible, one that demonstrates that the individual has been involved in sport, particularly children’s football, previously.

References will be followed up before the volunteer may begin to work at our club. If we decide to let you volunteer before taking up the role then you will never be left alone with children or young people at any time.

If the references raise any concerns, we will advise the Clubs Committee Members, Child Welfare Officer and seek advice and guidance from the FA Safeguarding Children Department.

Criminal Record Checks (CRCs):

CRCs are another tool in the recruitment procedure. A Disclosure and Barring Service Enhanced Check, with or without Barred List, tells the Club about a person’s recorded offences.

It can indicate that a person is not a suitable person to work with children – for example: if they have a history of sexual offending. It may also tell the Club that further investigations are required – for example: if the person has a history of drug dealing or racist offending.

Volunteers and others in football should be assured that the Club will take into account the Rehabilitation of Offenders Act (ROA), 1974 and only consider offences which we are entitled to in relation to the ROA Exceptions Order, 1975. The Club will only share information with those who are involved in the recruitment decision. The Club will only be told whether or not a person is considered suitable to work with children.

Applications for CRCs should be dealt with by the Club Welfare Officer. If an applicant claims to have a DBS Enhanced check, we will seek advice from The FA CRB or check the Online Safeguarding Service via Member Services.

Further information can be found at:


Recruitment Decisions:

It is important to consider all the information we receive via the application form, confirmation of identity, the outcome of the take-up of references and whether the person is accepted by The Club following their Criminal Records Check.

This information will be considered alongside the outcome of the meeting/interview to make an informed decision as to whether or not to accept the applicant into our Club.

Once in post:

It is important to note that, once a new volunteer is at our Club, follow up actions are taken to ensure continued best practice.

Stanway Villa FC will ensure that:

  • new volunteers are made aware of and sign up to the Club’s Safeguarding Children Policy and Procedures, best practice guidelines and Codes of Conduct.
  • attend The FA’s Safeguarding Children Workshop, or provide a copy of their certificate to confirm it has been updated and validity extended.
  • a statement of their roles and responsibilities is explained and provide the Club with confirmation that they agree to be a volunteer.
  • the volunteer understands that initially, a period of supervision, observation or mentoring could be introduced to support the new volunteer.


Safeguarding Children is about putting in place the best possible practices and procedures.

This will protect not only the child but also the Club and the adults helping out with young people involved in football under 18 years of age.

If you require any further support or guidance relating to Safeguarding of Children, please contact a Stanway Villa FC Club Welfare Officer – Phil Molloy or Ann Longman. Contact details are available on the club website.

You can download an Application Form from the link on the Club Policies and Forms page on this website.

First Issue: – 05 October 2015

Revised: – 15 January 2023

Volunteer Application Form to Print

Please click on the link to view the Volunteer Form

Volunteer Form

No Smoking Policy






This policy has been developed to protect all, Players, Supporters, Managers, Coaches and Visitors from exposure to second-hand smoke.

Exposure to second-hand smoke, also known as passive smoking, increases the risk of lung cancer, heart disease and other illnesses.

The practice of, Players, Supporters, Managers, Coaches and Visitors, being exposed to second-hand smoke from the pitch side-lines or other, recreational places, internal or external, at Stanway Villa FC, is unacceptable and unreasonable under the Health and Well Being, Smoke-Free Regulations 2007 governing No-Smoking in Public Places.

It is also illegal to smoke in a car (or other vehicle) with anyone under 18 years of age. The law came into force on 1 October 2015, to protect children and young people from the dangers of second-hand smoke.

This law provides for private vehicles to be smoke-free when they are enclosed, there is more than one person in the vehicle and a person under the age of 18 is present in the vehicle. This applies to all adults carrying children in a vehicle to training, matches and other club events at Stanway Villa FC.

Ventilation or separating smokers and non-smokers within the same airspace does not completely stop potentially dangerous exposure.

This policy is also aimed at minimising/eliminating the Health and Safety Risk to all Players, in that a Player may face the potential danger of accidentally running off the field of play during a Match onto an exposed burning cigarette end, it is considered unacceptable and unreasonable for Players to be exposed to the risk of cigarette burns.

 It is the policy of Stanway Villa Football Club, that ALL of our recreational places, internal or external and vehicles that players travel in are smoke-free and all Players, Supporters, Managers, Coaches and Visitors, have a right to enjoy in a smoke-free environment.

This policy was first adopted by the Management Committee and came into effect on 06 March 2008.

Smoking is actively discouraged throughout all, recreational places, internal or external, at Stanway Villa FC, Villa Road Ground, including the Dressing Rooms and the Village Hall.

This policy applies to all, Players, Supporters, Managers, Coaches and Visitors at Stanway Villa FC.

First Issue: – 6 March 2008

Revised: – 15 January 2023

Player Contact and Information Form

Please click on the link for the Player Information Form

Player Information Form

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SVFC - Data Protection Policy and Privacy Notice

SVFC – Data Protection Policy & Privacy Notice

SVFC Data Protection Policy

SVFC Privacy Policy

Social Media Guidelines




We are all very passionate about what we do, and believe in open communication. You are encouraged to tell the world about your passion for football.

Whether you do so by participating in a blog, online social network or any other form of online publishing or discussion is completely up to you. However, these new ways of communication are changing the way we talk to each other, which requires careful thought.

In order to avoid any problems or misunderstandings, we have come up with a few guidelines to provide helpful and practical advice for you when operating on the Internet and ‘intranet’ as an identifiable member of Stanway Villa Football Club.

These guidelines are intended as a working document we can all take ownership of, and they apply when updating any of the Stanway Villa Football Club’s social media accounts (or sub-accounts) and when posting about Stanway Villa Football Club matters from personal accounts.

Using Personal Social Media Accounts

  1. You are personally responsible for the content you publish on any form of user-generated media, both internally and externally. Everything you publish will be visible to the world for a very, very long time. Common sense is a huge factor here as grassroots football is a small world!
  2. When posting on social media from a personal account you could be considered as acting as an official spokesperson so, if you are not, you must make clear that you are speaking for yourself and not for the Stanway Villa Football Club. You can use a disclaimer like: “The postings on this site are my own and do not necessarily represent the position, strategy or opinions of the Stanway Villa Football Club”.
  3. If you are about to publish something that makes you even the slightest bit uncomfortable, review it. If you are still unsure and it is related to the Stanway Villa Football Club, talk to another committee member for a second opinion.
  4. Sometimes you’ll be privy to sensitive information, which is absolutely not meant to be forwarded to anyone who is not a member of Stanway Villa Football Club.
  5. It is perfectly fine to talk personally and have a dialogue with the community, though involvement on sensitive debates which directly affect Stanway Villa Football Club matters are prohibited. If the judgement call is tough, please ask a senior committee member before you publish or forward anything. Please act responsibly with the information you are entrusted with.
  6. Don’t use ethnic slurs, personal insults, obscenities, or engage in any conduct which would not be acceptable to the Stanway Villa Football Club. You should also show proper consideration for others’ privacy and for topics which may be considered objectionable or inflammatory (like religion or politics).
  7. Please respect intellectual property rights (such as trademarks and copyright). If the name, logo, image, artwork or other material you want to use is not yours, don’t use it. Before posting someone else’s work or image, please check with the owner first.
  8. Be aware that others will associate you with Stanway Villa Football Club when you identify yourself as such. Please ensure that your Twitter, Facebook, Linked-In or any other external-facing profile and related content is consistent with how you wish to present yourself to clients and colleagues.

    Using Stanway Villa Football Club Social Media Accounts

    1. It is important to take care in using the highest possible standards of spelling, grammar and punctuation. Try not to abbreviate when unnecessary and attempt to consistently follow previous patterns when writing times, age groups etc (i.e. 2:30pm, Under 14s). Always write in the first person.
    2. Assume your audience know nothing about your post and include a ‘who, what, when, where, why’ if possible. Less than 1% of followers could know about your event.
    3. Please remember that Stanway Villa Football Club accounts are not your personal accounts. You are representing the organisation.
    4. Please be careful when liking, sharing or retweeting content as this could have negative implications if you’re seen to be supporting/endorsing someone else’s opinion etc.
    5. Retweeting and sharing messages from other accounts does not necessarily equate to the endorsement of the Stanway Villa Football Club, but some people may consider that it does. Please be careful.
    6. Do not retweet messages flagrantly appealing for followers, or for obvious commercial means from unapproved private companies.
    7. Should you notice a live event or piece of news which requires a reply from the Stanway Villa Football Club, always establish an agreed position before commenting.
    Club Rules

    Please click on the link to view our Club Rules

    SVFC Club Rules

    Football Leadership Diversity Code

    Please click on the link to follow the Football Leadership Diversity Code

    Football Leadership Diversity Code

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